Sending Business Documents By Post? Should Be A Thing Of The Past

Not so long ago, people used to communicate in just three ways, talking face to face, the desk based telephone and of course, posting a letter. Just 20 years later and the majority of the population now use multiple communication steams. Mobile phone, texting, IMing, Facebook, Twitter, e-mail. Communication channels these days are literally endless. How times have changed in just 20 short years.

With such a prevalence of communication channels available to us in all walks of life, you would have thought that few organisations would still be posting their business documents these days, but this is actually far from the case.

Despite most communication occurring in cyberspace these days, many out dated organisations still look to the postman to deliver their business related documents. More than 2 billion letters are delivered in the UK every year and the vast majority of Royal Mail’s daily deliveries is business related mail. If this continues, the upcoming changes to postage rates will really be hitting businesses hard.

On April 30th 2012, Royal mail will be increasing the cost of a first class stamp to 60p, a whopping 30% rise and the cost of a second class stamp will rise by 39% to 50p. Just 5p below Ofcom’s allowed ceiling price.

Businesses must think about whether old fashioned postal mail services should have a place in their modern business any more. Many companies still send financially related documents such as invoices, payslips and purchase orders by post but these huge increases in postage feeds mean that relying on old fashioned, slow methods of delivering business documents could be a very expensive mistake.

Delivering documents automatically by electronic mail allows companies to send business related documents cheaply, quickly and efficiently, without the huge costs associated with old fashioned hand delivered post. These document delivery systems can email out thousands of business documents at once, greatly reducing time consuming admin as well as high postage costs. The benefits don’t stop there, greater transparency, documents will not get “lost in the post” and improved efficiencies are also great advantages. Plus you’ll be saving on expensive printing and stationary. By integrating document management with existing finance, HR, payroll and HCM systems, the benefits are even greater.

So when postage stamps go up in price at the end of the month, will your company suck up the price rises, or will you think about more modern ways to deliver your business documents?

Further reading:

http://www.bbc.co.uk/news/business-17522500
http://www.independent.co.uk/life-style/gadgets-and-tech/features/are-we-facing-the-death-of-email-6273170.html

Advanced Business Solutions’s award winning software systems comprise accounting software, human resource and payroll systems, integrated with a range of document management and business intelligence systems.

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